Organization
APAs were a way for widely distributed groups of people to discuss a common interest together in a single forum before the advent of electronic bulletin boards or the Internet. Many were founded in the 1930s and later by fans of science fiction, comics, music, cinema and other topics as a way to develop writing, design and illustration skills. Many professional journalists, creative writers and artists practised in APAs and some still participate. To some extent APAs have now been supplanted by internet chat groups and email mailing lists.
A Central Mailer (CM) (sometimes called a Distribution Manager or Official Editor) is the coordinator of an APA. The heart of the role is the distribution of the association's publication to its members. The CM manages the subscription lists and the deadlines to which the association works. The CM is usually responsible for chasing members to ensure maximum participation although some APAs simply accumulate contributions between deadlines and mail out whatever is available at the mailing deadline.
Where the APA requires the submission of multiple copies by contributors, the CM merely collates the contributions. Some APAs involve the submission of camera ready copy; in such cases the CM arranges the reproduction of the material. Most APAs require the members to submit a minimum amount of material in a specified format to a specified number of mailings. This minimum activity (abbreviated to "minac") is usually specified as something in the form of (for example): "at least two A4 pages to at least two out of every three mailings". Most APAs also require each member to maintain a credit balance in a central funds account to cover common reproduction costs and postage.
In most APAs the CM provides an administrative report listing the contents of each mailing and any business information associated with the association. This can include financial accounts, membership information and some news items. Although most APAs have predetermined deadlines at regular intervals it is normal practice for the CM to specify the next mailing deadlines explicitly in each mailing.
Although some APAs are autocratic, most run on a democratic basis and the CM usually chairs any discussions and arranges any management meetings.
APAs that require members to submit multiple copies of their contribution (commonly called "apazines") usually set a limit to the number of members and run a waiting list if this becomes necessary. In many cases people on the waiting list are permitted to contribute to mailings and may receive excess apazines provided by the members.
Read more about this topic: Amateur Press Association
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