Advantages Over Paper Fax Machines
- Users can send and receive faxes without leaving their desks.
- Any printable computer file can be faxed, without having to first print the document on paper.
- Most of the problems on a fax server can be diagnosed and solved from remote.
- The number of fax lines in an organisation can be reduced, as the server can queue large numbers of faxes and send each when any of a number of lines is free.
- Faxing capability can be added easily to computer programs, allowing automatic generation of faxes.
- Transmitted faxes are more legible and professional-looking.
- There is less clutter of office equipment; incoming faxes can be printed on a standard computer printer.
- Printer jams on malfunctioning fax printers may be reprinted without being re-faxed.
- Faxing may be monitored and/or recorded, so that users may be allocated quotas or charged fees, or to ensure compliance with data-retention and financial laws.
- Fax Servers can be located centrally in an organisation's data centres providing resilience and disaster recovery facilities to a traditionally desktop technology.
- Incoming junk faxes are not as much of a problem; the server may maintain a blacklist of numbers it will not accept faxes from (or a white list listing all the numbers it will accept calls from), and those that do get through do not waste paper.
- Incoming faxes can be handled electronically as part of a paperless office scheme, reducing or eliminating paper use.
Read more about this topic: Fax Server
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