Fax Server - Advantages Over Paper Fax Machines

Advantages Over Paper Fax Machines

• Users can send and receive faxes without leaving their desks.
• Any printable computer file can be faxed, without having to first print the document on paper.
• Most of the problems on a fax server can be diagnosed and solved from remote.
• The number of fax lines in an organisation can be reduced, as the server can queue large numbers of faxes and send each when any of a number of lines is free.
• Faxing capability can be added easily to computer programs, allowing automatic generation of faxes.
• Transmitted faxes are more legible and professional-looking.
• There is less clutter of office equipment; incoming faxes can be printed on a standard computer printer.
• Printer jams on malfunctioning fax printers may be reprinted without being re-faxed.
• Faxing may be monitored and/or recorded, so that users may be allocated quotas or charged fees, or to ensure compliance with data-retention and financial laws.
• Fax Servers can be located centrally in an organisation's data centres providing resilience and disaster recovery facilities to a traditionally desktop technology.
• Incoming junk faxes are not as much of a problem; the server may maintain a blacklist of numbers it will not accept faxes from (or a white list listing all the numbers it will accept calls from), and those that do get through do not waste paper.
• Incoming faxes can be handled electronically as part of a paperless office scheme, reducing or eliminating paper use.