2016 Summer Olympics Bids - Bidding Process

Bidding Process

The Olympic bidding process begins with the submission of a city's application to the International Olympic Committee (IOC) by its National Olympic Committee (NOC) and ends with the election of the host city by the members of the IOC during an ordinary session. The process is governed by the Olympic Charter, as stated in Chapter 5, Rule 34.

Since 1999, the process has consisted of two phases. During the first phase, which begins immediately after the bid submission deadline, the "applicant cities" are required to answer a questionnaire covering themes of importance to a successful Games organization. This information allows the IOC to analyze the cities' hosting capacities and the strengths and weaknesses of their plans. Following a detailed study of the submitted questionnaires and ensuing reports, the IOC Executive Board selects the cities that are qualified to proceed to the next phase. The second phase is the true candidature stage: the accepted applicant cities (from now on referred to as "candidate cities") are required to submit a second questionnaire in the form of an extended, more detailed, candidature file. These files are carefully studied by the IOC Evaluation Commission, a group composed of IOC members, representatives of international sport federations, NOCs, athletes, the International Paralympic Committee, and international experts in various fields. The members of the Evaluation Commission then make four-day inspection visits to each of the candidate cities, where they check the proposed venues and are briefed about details of the themes covered in the candidature file. The Evaluation Commission communicates the results of its inspections in a report sent to the IOC members up to one month before the electing IOC Session.

The IOC Session in which a host city is elected takes place in a country that did not submit an application to stage the Olympics. The election is made by the assembled active IOC members (excluding honorary and honor members), each possessing one vote. Members from countries that have a city taking part in the election cannot vote while the city is in the running. The voting is conducted in a succession of rounds until one bid achieves an absolute majority of votes; if this does not happen in the first round, the bid with the fewest votes is eliminated and another voting round begins. In the case of a tie for the lowest number of votes, a special runoff vote is carried out, with the winner proceeding to the next round. After each round, the eliminated bid is announced. Following the announcement of the host city, the successful bid delegation signs the "Host City Contract" with the IOC, which delegates the responsibilities of the Games organisation to the city and respective NOC.