Description
The diploma consisted of two bronze tablets hinged together. Inscriptions would be engraved on each side of both plates. The full text of a diploma was engraved on the outer side of the so-called tabula 1, while the outer side of tabula 2 displayed the names of 7 witnesses, their seals covered and protected by metal strips (such seals have rarely survived, being of organic material). The text of tabula 1 was reproduced exactly on the two inner sides. The plates would then be folded shut and sealed together, so that the external inscription would be legible without breaking the seals. The internal inscription was the official notarised copy of the text on the constitutio published in Rome. The double-inscription and seals were presumably to prevent forgery or alteration.
In a likely scenario, the holder would take the sealed diploma to the province or civitas (city/county) where he intended to live in retirement. He would then present the diploma to the keeper of archives either at the provincial governor's headquarters (or perhaps at his local civitas offices). The archivist could break the seals and check that the data on the internal inscription matched the external one. If all was in order, he would then enter the diploma-holder's name onto the register of resident Roman citizens.
Read more about this topic: Roman Military Diploma
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