Union-State and Interstate Communication
The language in which communications between different states, or from the union government to a state or a person in a state, shall be sent is regulated by the Official Languages Act and, for states other than Tamil Nadu, by the Official Languages Rules. Communication between states who use Hindi as their official language is required to be in Hindi, whereas communication between a state whose official language is Hindi and one whose is not is required to be in English, or in Hindi with an accompanying English translation (unless the receiving state agrees to dispense with the translation).
Communication between the union and states which use Hindi as their official language (classified by the Official Language Rules as "the states in Region A"), and with persons who live in those states, is in Hindi, except in exceptional cases. Communication with a second category of states, which do not use Hindi as their official language but are willing to communicate with the union in Hindi (currently Gujarat and Maharashtra) is usually in Hindi, whilst communications sent to an individual in those states may be in either Hindi or English. Communication with all other states, and with persons living in them, is in English.
Read more about this topic: Languages With Official Status In India
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