Typical Process
A typical process involving paying a supplier invoice begins at the arrival of invoice at the door of the organization regardless of the methods of arrival such as via email, postal mail, facsimile, etc. Once the invoice arrives, the accounts payable clerk must ensure that the document is indeed an invoice. Then the clerk classifies and sorts the invoice into various categories. The definition of various categories is not always the same across different organizations but is normally defined by each organization.
Once its category defined, the invoice is forwarded to the responsible person for that particular invoice. This is normally the person who has placed thaation.
Once the invoice has been approved and there have been no variances, the invoice is posted into the accounting system.
A manual invoice process can sometimes exceeds 15 steps before the final posting is done. kapil
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