Meetings
The Conference of Rulers generally meets triannually, or three a times a year. Should the Yang di-Pertuan Agong or at least three members of the Conference request it, however, the Keeper of the Rulers' Seal may convene a meeting of the Conference of Rulers. Meetings will also be convened not later than four weeks before the end of the five-year reign of the Yang di-Pertuan Agong, or whenever there is a vacancy in either his seat or that of his deputy.
The Conference generally meets at the Istana Negara (National Palace), but meetings may be held at other venues should the members of the Conference consent. Meetings have been held on occasion at various state palaces, a State Assembly, and at hotel resorts.
Each Malay ruler generally takes turns chairing each meeting. The agenda is generally outlined and made known to the Rulers prior to the meeting. During the meeting, none of the Malay Rulers take precedence above another and all are considered equal. Even the Yang di-Pertuan Agong has no precedence above the Malay Rulers and serves to represent the federal government. However, a Ruler who has been on the throne for a longer period of time is considered more senior and his advice is widely respected due to the wealth of his experience, but this advice need not necessarily be followed.
The Secretary of the Conference is the Keeper of the Rulers' Seal.
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—Josephine Woodward, U.S. author. As quoted in Everyone Was Brave, ch. 3, by William L. O’Neill (1969)
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