Data File Activation
MYOB incorporated data file level copy protection into its small business accounting products around 2004 (AccountEdge 4). This was also incorporated into any upgrades for this version. The Data File Activation goes beyond Application Activation and imposes limits on the number of data files that can be worked on by a legitimate copy of MYOB small business accounting software.
To limit the size of the file, MYOB Business Management Software initially was set up so the user only had access to two years of data. The intention being, that once you received the financial statements back from your accountant, you would enter General Journal Entries for the end of the financial year. You would then roll the financial year, purging all transactional data. New features allow you to actually maintain old data, however the user should monitor the data file size if they are considering doing this. In the past, the number of active data files per product was 5 or more (this has since been reduced to one active data file per product since the release of Accountright 2011). These are not intended to be used, for individual years, but rather for individual companies. It is possible to purchase more data files licenses by contacting their customer service department.
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