Functions
These systems vary in size, scope and capability, from packages that are implemented in relatively small organizations to cover student records alone, to enterprise-wide solutions that aim to cover most aspects of running large multi-campus organizations with significant local responsibility. Many systems can be scaled to different levels of functionality by purchasing add-on "modules" and can typically be configured by their home institutions to meet local needs.
Until recently, the common functions of a student records system are to support the maintenance of personal and study information relating to:
- Handling inquiries from prospective students
- Handling the admissions process
- Enrolling new students and storing teaching option choices
- Automatically creating class & teacher schedules
- Handling records of examinations, assessments, marks, grades and academic progression
- Maintaining records of absences and attendance
- Recording communications with students
- Maintaining discipline records
- Providing statistical reports
- Maintenance boarding house details
- Communicating student details to parents through a parent portal
- Special Education / Individual Education Plan (IEP) services
- Human resources services
- Accounting and budgeting services
- Student health records
In larger enterprise solutions that have student data at their core, further functions include Student financial aid management and more may be customized by the developer. Where national or government systems exist for student finance or statistical return purposes, student records system often provide functionality that caters for this, by way of modules or core elements that handle the production of required files, or deal with the formatted transfer of information. Examples are the FAFSA (Free Application for Federal Student Aid) process in the United States, the United Kingdom's Student Loans Company processes (SSAR, SSAC and ATFEE file processing), the UCAS (Universities and Colleges Admissions Service) in the United Kingdom, or the HESA and HESES student statistical returns in the United Kingdom.
In the past, universities and large school districts in particular have created their own bespoke student record systems. One such example is the Repository of Student Information (ROSI) system at University of Toronto. With growing complexity in the business of educational establishments, most organizations now choose to buy customizable software, and increasing numbers are buying software as a service (SAAS). Most student information systems in use today are server-based, with the application residing on a central computer server, and being accessed by client applications at various places within and even outside the school. But student information systems have been moving to the web since the late 1990s and that trend is accelerating as institutions replace older systems.
Read more about this topic: Student Information System
Famous quotes containing the word functions:
“Empirical science is apt to cloud the sight, and, by the very knowledge of functions and processes, to bereave the student of the manly contemplation of the whole.”
—Ralph Waldo Emerson (1803–1882)
“Let us stop being afraid. Of our own thoughts, our own minds. Of madness, our own or others’. Stop being afraid of the mind itself, its astonishing functions and fandangos, its complications and simplifications, the wonderful operation of its machinery—more wonderful because it is not machinery at all or predictable.”
—Kate Millett (b. 1934)
“The English masses are lovable: they are kind, decent, tolerant, practical and not stupid. The tragedy is that there are too many of them, and that they are aimless, having outgrown the servile functions for which they were encouraged to multiply. One day these huge crowds will have to seize power because there will be nothing else for them to do, and yet they neither demand power nor are ready to make use of it; they will learn only to be bored in a new way.”
—Cyril Connolly (1903–1974)