Risk Management Information Systems - Key Vendor Attributes and Differences

Key Vendor Attributes and Differences

Along with insurance carriers, broker/agents and TPAs that offer their own proprietary systems, there are a variety of direct RMIS technology companies who sell to direct insureds and even the carriers, broker/agents and TPAs themselves.

Major differences among RMIS vendors include:

  • Currency of technology (Internet-based vs. Internet-accessible);
  • System speed (response time for screen changes, report generation time, etc.);
  • Flexibility in meeting client requirements (custom screen views, client-defined data fields, special reports, etc.);
  • Ongoing support service quality (availability of senior/quality technical support, help desk availability, dedicated staff and stability, etc.);
  • Data quality control (data conversion accuracy, data source cleanup, etc.);
  • Pricing (first-year cost, ongoing cost, custom programming charges, data record storage fees);
  • Availability of related modules (property exposure management, policy management, claim/incident setup, occupational safety and health administration (OSHA) record keeping, claims audits, etc.);
  • Turnaround time for data loads;
  • Foreign conversion/support (financial fields, language, fluent support staff, etc.)

RMIS system compatibility varies among carriers, broker/agents and TPAs. However, quality independent RMIS vendors by design can take almost any claim data source and convert or map the data to their particular system's file structure. A few major insurance carriers offer similar consolidation services, i.e., combining the insured client's current claim data with another carrier's or TPA's data for the same insured client. The other data sources can be for current separate insurance programs or from expired insurance programs. Usually, this type of consolidation service is performed to accommodate their major policyholder organizations. Major TPAs, however, more commonly offer such data consolidation services.

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