Planned Maintenance Systems Requirements
Selective research performed by insurance companies during the 1980s showed a significant decrease of breakdowns and damage to ships with Planned Maintenance systems. The same research also showed an increase in reliability and safety on board. In 2001 the IACS (International Association Of Classification Societies Ltd) published requirements for Planned Maintenance systems on board. Further regulation was added by ISM (International Safety Management Code), chapter 5, section 10.
Today, there is a minimum requirement that one Planned Maintenance system must contain:
- The description and documentation of the Planned Maintenance system are to be in the English language.
- Reports in Planned Maintenance system should be in English, except when not suitable for the crew. In that case a brief English summary is required.
- Planned Maintenance program must include equipment manufacturer requirements.
- Inventory content, i.e. items/systems have to be included in the maintenance program.
- Maintenance time intervals, i.e. time intervals at which the maintenance jobs are to take place.
- Maintenance instructions, i.e. maintenance procedures to be followed.
- Maintenance documentation and history, i.e. documents specifying maintenance jobs carried out and their results.
- Reference documentation, i.e. performance results and measurements taken at certain intervals for trend investigations from delivery stage.
- Document flow chart, i.e. chart showing flow and filling of maintenance documents as planning cards, job cards etc.
- Signing instructions, i.e. who signs documents for verification of maintenance work carried out.
For computerised Planned Maintenance systems there are several additional requirements:
- Each person working on system must have unique loginID and password.
- Computerised system must have adequate backup, either backup copy on board or a regular exchange of data between ship and office.
Documentation on maintenance of the category "Classification Surveys" carried out on items/systems covered by the rules is to be signed by the Chief engineer. With computerised systems, access to update the related maintenance documentation and the maintenance program should only be granted to the Chief engineer.
For ships trading in specific areas, e.g. ferries, planned maintenance systems using other languages than English may be accepted. This arrangement is automatically cancelled in case of change of trade.
Read more about this topic: Planned Maintenance System In Shipping
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