Family Group Conference - Family Group Conferences Process

Family Group Conferences Process

The Model

A Family Group Conference is a structured decision making meeting made up of ‘family’ members. ‘Family’ is determined broadly, to include the child/ren, parents, extended family and even significant friends and neighbours to the family who may not actually be blood related. This group of people are given ‘private’ time to reach a plan to facilitate the safe care and protection of a child or children in need. The professional is involved in information giving at the beginning of the process and in the assessment of the plan following a decision. All professionals are excluded from the private time, which is attended by family members only. Family Group Conferences are used to make plans for children in a number of different contexts: Child Welfare, Youth Offending, Education Welfare, Domestic Violence, Children as Young Carers, Foster Breakdown, Adoption etc. There would appear to be no particular area of work where this process is unsuitable. Some areas such as; Child Protection and Youth Offending have used the process extensively, whilst others such as; Education Welfare, Adoption and Adult services are still at the exploration stage.

Principles

The principles that underpin the Family Group Conference process are: -

• The child’s interests are paramount.

• The child should have the resources made available for his/her voice to be heard.

• The child’s views, feelings and solutions are as valid as the adults participating in the process.

• Children are generally best looked after within their families. Services should seek to promote this wherever possible.

• Working in partnership with families is beneficial for children.

• Families have the ability to make rational and sound decisions about their future and the future of the children involved.

• Given the right environment and the correct information, families instinctively know what is best for the child/ren.

The Children Act 1989 strongly reflects these principles and provides the impetus for using Family Group Conferences in practice.

Key Elements

There are five defining features of the Family Group Conference process:

1 The Family Group Conference is the primary decision making forum for the child.

2 The Family Group Conference is made up of as wide a network of family members as possible (including grandparents, siblings, uncles, aunts, parents, child, family friends who may know the child but are not blood relations).

3 An independent Co-ordinator facilitates the involvement of the child, family network and professionals in the Family Group Conference process.

4 The family should always have private time at the Family Group Conference to produce their plans for the child or young person.

5 The Family Group Conference plan should be agreed and resourced unless it places the child at risk of significant harm.

The Process

There are five stages to a Family Group Conference; each stage of the process has equal importance. No stage should be ignored or treated with less validity than another.

Stage One - Referral

The professional or the child and family can request a conference. When speaking to the family about the process it is important that the principles and elements are conveyed fully.

The referrer is vital to the success of the Family Group Conference process and they must think about their role in the Family Group Conference and be willing to invest positive time and energy into the process.

A referral meeting may be beneficial to clarify:-

• Reasons for referral. • Expectations/anxieties. • Roles and responsibilities. • If the referral agency is willing to accept a Family Group Conference plan, (unless it places the child at risk of harm). • How the Co-ordinator and referrer will work together, communicate and resolve difficulties that may arise during the Family Group Conference. • Where the Family Group Conference will occur in relation to other processes (e.g., Child Protection Conferences, legal proceedings, school suspension). • Whether there are any issues of danger for the Co-ordinator or family members.

Stage Two - First Contact

A decision will be taken as to how the first contact with the family will take place. When contact is made the Co-ordinator in consultation with the child and their immediate carer identify the family members who they would wish to attend the meeting. Contact is then made with all the identified members of the conference and a time, date and venue convenient to the family is agreed. The Co-ordinator then makes contact with the referrer.

The family at this stage need to understand the: -

• Reasons for the Family Group Conference, including who requested it; • Importance and value of their involvement and contribution; • That the process (within the five defining features) will run in a way that suits them; • What the key stages of the Family Group Conference will be.

Stage Three - Information Sharing

The Co-ordinator welcomes the family members ensuring that the physical requirements have been dealt with adequately before commencement. The Co-ordinator has the right to exclude individuals if absolutely necessary. The grounds for doing so should be explicitly stated (proven likelihood of violence or too drunk to contribute, etc).

Once people are ready it is then time to: -

• introduce individual group members, Co-ordinator and professional; • clarify the process; • discuss the ground rules, i.e. confidentiality, respect for self and others’ views, etc; • reinforce that this is the family’s meeting and that the process is flexible so that it suits the family.

Having welcomed the family and made the introductions it is important to share information next. This is done by: -

• The professional - information is shared in a clear, jargon-free manner. All relevant information must be provided to the family, without this they cannot make an informed decision. The professional will need to voice his/her:

- Concerns; - Family Strengths - What the family need to think about - Resources available to the family - What cannot be agreed (e.g., a child cannot live with someone who may place them at risk).

Stage Four - Private Family Time

At this stage the Co-ordinator and the professionals withdraw leaving the family to discuss and plan in private. There are three basic tasks, which the family need to complete:-

• To agree a plan that meets the needs of the child/young person. • To agree a contingency plan. • To agree how to monitor and review the plan.

The Co-ordinator should be available during this time if the family need any clarification or additional information.

The family should be aware that:-

• they have as long as they need; • they can come out at any time; • food and drink can be provided by the Co-ordinator; • once they agree a plan the Co-ordinator can help them write it up.

Stage Five - Agreeing and Recording the Family Decision

This final stage is vitally important both to the family and to the agency. What it does is define the outcome of the Family Group Conference for the child. The Co-ordinator invites the family to relay their plan helping to clarify and understand each point. S/he will then: -

• Write each point on a flip chart in front of the family using their own terminology, language and phrases.

• Check that all members agree to the plan or that there is a majority consensus.

• Identify parts of the plan that will need agency agreement and resources.

• Establish who will monitor the plan to make sure it is working.

• Record the plans for review, and the contingency plan.

• Having completed this task the Co-ordinator will then invite the professional to comment on the plan and if it is acceptable to the agency.

NB The Family Group Conference model, as developed in the UK, states that the family’s plan should be agreed providing it does not place a child at risk of significant harm.

Monitoring and Review

The Family Group Conference model states that responsibility for monitoring the plan lies with the family group, the referrer will continue to work with the family and will monitor the family plan also but the lead must remain with the family. This is important because in order for the family to feel a sense of ownership they must also feel that they have some responsibility. There will, of course, be professional monitoring which will be part of the plan. The level of this monitoring will depend upon the nature of the original referral. There will be differences between the level of monitoring in a child protection case and in a request for family support services. Making decisions about this will be part of casework planning and supervision.

Within the Family Group Conference there is an automatic review procedure usually within a three-month period. It should be possible for all those involved (family members and professionals) to call a review if the plan is not working, requires updating, or if anyone has new concerns to highlight. This should be made clear at the outset.